Privacy Policies

Applicant/Employee/Contractor CCPA Notice (“Notice”)

Last Updated: December 2022

This Notice applies solely to employees and contractors of Milliman, Inc. or applicants for a position at Milliman, Inc. who are residents of the State of California (“Consumer” or “you”).

This Notice describes the categories of personal information collected by Milliman, Inc. (“Milliman”) and the purposes for which Consumer personal information may be collected and used. This Notice is being provided in accordance with the California Consumer Privacy Act of 2018 (California Civil Code §§ 1798.100 to 1798.199), as amended by the California Privacy Rights Act of 2020 (together, “CCPA”). For more complete information about Milliman’s California Consumer Privacy Policy, please visit https://us.milliman.com/en/california-privacy-policy.

Milliman retains Consumer personal information for as long as necessary to fulfill the purposes outlined in this Notice unless a longer retention period is required by law. If personal information must be kept for administrative, legal, or regulatory purposes, Milliman will keep the minimum amount of personal information necessary to comply with such purposes.

Milliman may also retain personal information in a deidentified or aggregated form so that it can no longer be associated with a Consumer to comply with certain obligations such as equal employment opportunity laws and pay reporting requirements. To determine the appropriate retention period for the personal information, Milliman considers various factors such as the amount, nature, and sensitivity of your information; the potential risk of unauthorized access, use or disclosure; the purposes for which Milliman collects or processes your personal information; and applicable legal requirements. Personal information does not include certain categories of information, such as publicly available information from government records, deidentified or aggregated Consumer information, and information subject to HIPAA or the California Confidential Medical Information Act.

Categories of Personal Information Collected	Purposes Personal Information, Including Sensitive Information, is Used
Identifiers and Contact Information. This category includes names, addresses, gender, telephone numbers, mobile numbers, email addresses, signature, account name, dates of birth, bank account information, citizenship status, marital status, demographic data (including age, nationality, place of birth), and other similar contact information and identifiers.	Collect and process employment applications, including confirming eligibility for employment, recruitment, background and related checks, onboarding, and offboarding Process payroll, other forms of compensation, and employee benefit plan and program design and administration, including enrollment and claims handling, and leave of absence administration Maintain personnel and exam records, including evaluations, and record retention requirements Comply with applicable state and federal labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety, and related laws Analyze human resources trends and metrics Provide career development, coaching, and training opportunities Communicate with employees and/or employees’ emergency contacts and plan beneficiaries Prevent unauthorized access to or use of Milliman’s property, including Milliman’s information systems, electronic devices, network, data, and information Ensure adherence to Milliman’s policies Investigate complaints, grievances, and suspected violations of internal policies Monitor attendance, including vacation, sick leave, and other absences Provide general corporate services Store, process, and manage employee information using human resources information systems Adhere to whistleblowing procedures Provide global mobility and immigration services Contract administration
Protected Classification Information. This category includes characteristics of protected classifications under California or federal law, such as race, color, religion or creed, national origin or ancestry, citizenship, medical condition, physical or mental disability, age (40 years or older), sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, and veteran or military status.	Comply with applicable state and federal equal employment opportunity, pay equity, and pay transparency laws Design, implement, and promote Milliman’s diversity, equity, and inclusion programs Investigate complaints, grievances, and suspected violations of Milliman policies
Biometric information. This category can include identifiers or identifying information, such as fingerprints.	Comply with industry and legal requirements, including background check requirements
Internet or other Electronic Data. This category includes, without limitation: All activity on Milliman’s information systems, such as anonymized internet browsing history, anonymized search history or intranet activity, email communications, stored documents and emails, IP addresses, login details, usernames, passwords, and All activity on communications systems including phone calls, call logs, voice mails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee’s use of company-issued devices.	Facilitate the efficient and secure use of Milliman’s information systems Ensure compliance with Milliman’s information systems policies and procedures Comply with applicable state and federal laws Prevent unauthorized access to or use of Milliman’s property, including Milliman’s information systems, electronic devices, network, data, and information Information Technology (IT) security purposes, including incident responses IT administration, including providing backups, software installation, helpdesk services, the logging and monitoring of network activity and the administration of Milliman’s cloud platform Investigate complaints, grievances, and suspected violations of Milliman policies
Audio, electronic, and visual information. This category includes information collected from cameras, microphones, and similar devices.	Prevent unauthorized access to or use of Milliman’s property, including Milliman’s server rooms Conduct interviews and meetings
Professional and Employment-related Information. This category includes, without limitation: Data submitted with employment applications including salary history, employment history, job titles, employment recommendations, etc., Professional and criminal background check information, Work authorization, Fitness for duty data and reports, Performance evaluations and disciplinary records, Salary, compensation, and bonus data, Timesheets, Practice group, Professional licenses, skills, and training records, Benefit plan enrollment, participation, and claims information, and Leave of absence information, including religious and family obligations, physical and mental health data concerning employee and their family members.	Collect and process employment applications, including confirming eligibility for employment, recruitment, background and related checks, onboarding, and offboarding Process payroll, other forms of compensation, and employee benefit plan and program design and administration, including enrollment and claims handling, and leave of absence administration Maintain personnel and exam records, including evaluations, and comply with record retention requirements Communicate with employees and/or employees’ emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax, benefits, workers compensation, disability, equal employment opportunity, workplace safety, and related laws Business management Investigate complaints, grievances, and suspected violations of Milliman policies Analyze human resources trends and metrics Provide learning and career development, coaching, and training opportunities Store, process, and manage employee information using human resources information systems Monitor attendance, including vacation, sick leave, and other absences Verification of employment Adhere to whistleblowing procedures, including collection of information and administration Provide global mobility and immigration services
Education Data. This category includes education history, degrees, and related information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99).	Collect and process employment applications, including confirming eligibility for employment, recruitment, background and related checks, onboarding, and offboarding Evaluate an individual’s appropriateness for hire or promotion at Milliman Analyze human resources trends and metrics Provide and track career development and training opportunities Design, implement, and promote Milliman’s diversity, equity, and inclusion programs Maintain employee records, including exam records Store, process, and manage employee/applicant information using human resources information systems Provide global mobility and immigration services
Medical Information. This category includes, without limitation: Medical Information. This category includes, without limitation: Symptoms, test results, and other indicators of exposure to the coronavirus (COVID-19) and related vaccination status information, Medical conditions, device identifiers, record number, and treatment information, Dates of medical service, diagnosis, and disease/disorder information, Disability information, Insurance policy information, Leave of absence information, including family obligations, physical and mental health data concerning employee and their family members, and Travel information and information regarding close contacts.	Communicate with employees and/or employees’ emergency contacts Maintain personnel records and documents Comply with applicable state and federal laws Adaptability to the workplace Monitor attendance, including sick leave
Sensitive Personal Information. This category includes sensitive information, such as: Sensitive Personal Information. This category includes sensitive information, such as: Social Security, driver’s license, state identification card, or passport number, Financial account information that allows access to an account, including log-in credentials, financial account numbers, passwords, etc., Racial or ethnic origin, or religious or philosophical beliefs, Content of mail, email, and text messages, unless Milliman is the intended recipient of the communication.	Collect and process employment applications, including confirming eligibility for employment, recruitment, background and related checks, onboarding, and offboarding Process payroll, other forms of compensation, and employee benefit plan and program design and administration, including enrollment and claims handling, and leave of absence administration Design, implement, and promote Milliman’s diversity, equity, and inclusion programs Comply with applicable state and federal laws Maintain personnel records and documents Analyze human resources metrics and trends Monitor attendance, including vacation, sick leave, and other absences Verification of employment Provide global mobility and immigration services
Inferences. This category includes engaging in human capital analytics, including, but not limited to, identifying certain correlations about individuals and success on their jobs, analyzing data to improve retention, and analyzing employee preferences to inform HR policies, programs and procedures.	Employee engagement and pulse survey analysis to determine retention strategies

To carry out the purposes outlined above, Milliman may disclose personal information to third parties or service providers, such as background check vendors, information technology vendors, cloud service providers, human resources and payroll vendors, learning management service providers, a contract administration vendor, survey providers, a banking and tax service provider, an enterprise management system platform service provider, a whistleblowing platform service provider, communication service providers, event management providers, recruiting service providers, video surveillance vendors, outside legal counsels, and state or federal governmental agencies.

Milliman does not sell or share the above categories of personal information. The CCPA defines “sell” as the disclosure of personal information for monetary or other valuable consideration, and “share” as the disclosure of personal information by a business to a third party for cross-context behavioral advertising, whether for monetary or other valuable consideration. Milliman may add to the categories of personal information it collects and the purposes for which it uses personal information. In such cases, Milliman will inform Consumers.

California Resident Individual Rights Requests. Individuals who are residents of the State of California have certain individual rights as outlined below.

Upon receipt of a verifiable Consumer request, and as required by the CCPA, Milliman will provide a response to such requests in accordance with § 1798.130 of the CCPA.

Right To Know About Personal Information Collected or Disclosed. You have the right to request more information regarding the following topics, to the extent applicable:

the categories of personal information,
the categories of sources from which the personal information is collected,
the business or commercial purpose for collecting, selling, or sharing personal information, if applicable,
the categories of third parties to whom the business discloses personal information, and
the specific pieces of personal information the business has collected about you.

Right To Request Deletion of Your Personal Information. You have the right to request that Milliman delete the personal information it has collected or maintains about you. Once a verified request is received, Milliman will let you know what, if any, personal information can be deleted from its records, and Milliman will direct any service providers and contractors to whom it disclosed your personal information to also delete your personal information from their records.

There may be circumstances where Milliman cannot delete your personal information or direct service providers or contractors to delete your personal information from their records. Such instances include, but are not limited to, enabling solely internal uses that are reasonably aligned with your expectations based on your relationship with Milliman and compatible with the context in which you provided the information or to comply with a legal obligation.

Right to Request Correction. You have the right to request that Milliman correct any inaccurate personal information it maintains about you, taking into account the nature of that information and purpose for processing it.

Right to Non-Discrimination for the Exercise of Your Privacy Rights. Milliman will not discriminate or retaliate against you for exercising any of your rights as described above.

Submitting Consumer Rights Requests. To submit a California Consumer Rights request as outlined above, either

Call 1-866-467-8688 – service code 740 at prompt; or
Visit Milliman’s CCPA Consumer Request Portal

Milliman reserves the right to only respond to verifiable Consumer requests to know, delete, or correct.

Milliman reserves the right to amend this Notice at any time without advance notice.

Milliman is an equal opportunity employer

Our company, with the full support of our Chief Executive Officer, is fully committed to the maximum utilization of all human resources and the goals of Equal Employment Opportunity and Affirmative Action. We recruit, hire, train, and promote, and consider qualified applicants for employment, in all job titles without regard to age, ancestry, citizenship status, color, creed, familial status, genetic information, marital status, national origin, political ideology, race, religion, sex, sexual orientation, gender identity, status as an individual with a disability, or veteran status, including qualified disabled veterans, Armed Forces service medal veterans, recently separated veterans, and active duty wartime or campaign badge veterans; and shall not discriminate against any individual, or any other characteristic protected by law.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Labor Condition Applications

Labor Condition Applications (LCAs) for specialty occupation visa filings are displayed electronically in accordance with U.S. Department of Labor notice requirements. To view LCAs for recent filings, visit Milliman, Inc. LCA Postings - LaborLess - LaborLess.

Notice to all candidates

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